Center for Community Futures
P.O. Box 5309
Berkeley, CA 94705


 

Contact Us:

Jim Masters, Director (510) 459-7570, jmasters@cencomfut.com

Matt Klapperich, Office Manager (510) 339-3801, matt@cencomfut.com

Allen Stansbury, Senior Associate (707) 540-5776, allen@stansbury.net

Teresa Wickstrom, Senior Associate (909) 790-0670, teresa@cencomfut.com

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Policy Manager Two 
Software for Head Start Programs
 
Welcome to the Center for Community Futures'  Policy Manager for Head Start programs page. The Policy Manager is a software application for managing local policies and procedures to help your program organize, manage, link, and keep track of the Federal Regulations for Head Start AND your policies and procedures AND program area plans AND review findings AND who is responsible for what, when, where, etc. 
 

How many requirements are there for Head Start programs?

There are 3,542 performance standards for Head Start programs. 

Of those, 2,297 are Cost Principles (like the Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations)

Additionally there are 5,713 Federal regulations that apply to Head Start and others.  Of those,
2,334+ are Head Start-specific
3,467+ are not.

 

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Click here to see the Slideshow to get an overview of what Policy Manager can do.

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NEW: Free Tutorials (PDF format) to help get you started using Policy Manager Two.


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Policy Manager Two Free Demo Request

To get a free demo CD of Policy Manager Two, please fill out this online form then click the submit button.

Send the free Demo to (Name):

Head Start Program Name:

Mailing address:

City, ST, Zip:

Phone Number with area code first:

E-mail address: 

 
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Policy Manager Two for Head Start is Windows-based software that helps you edit, create and manage policies and procedures, regulations, and program area plans.  You can use Policy Manager Two to create, edit, add, delete, find, link, track, and print local policies & procedures, regulations, the results of your Federal onsite review, your corrective actions, and program area plans.

The Policy Manager makes it easy to keep track of it all!

1) The Policy Manager is ... a Policies & Procedures Manager
The Policy Manager comes with 351 policies ready for your program to review, edit, and approve. These are linked to their related performance standards, review questions, and Federal regulations.  Use the convenient Policy Template to draft new policies and procedures, and you can easily copy and paste text from word processing applications right into the Policy Manager.  It helps you keep track of each policy, with fields for approval dates, version numbers, and links to the associated regulations.

2) The Policy Manager is ... a Regulations Tracker and a Complete Reference Library
Policy Manager Two has the complete text of the Performance Standards, the Head Start Act, and other Federal Regulations that apply to Head Start, including:

 

Policy Manager Two comes with:

Performance
Standards

Program
Policies

Monitoring Protocol 2010

Reference
Library

ACF Information Memoranda

 

 

 

some

ACF Program Instructions

 

 

 

some

Administration

Yes

 

 

 

Appeal Procedures

 

 

 

Yes

Child Care, ADA Nutrition

 

 

 

Yes

Child Health & Developmental Services

Yes

 

 

 

Child Health/Safety

Yes

 

 

 

Child Mental Health/Mental Health Services

Yes

Yes

Yes

 

Child Nutrition/Nutrition Services

Yes

Yes

Yes

 

Child Outcomes Framework

 

 

 

Yes

Community Partnerships

Yes

(FCS)

 

 

Cost Principles

Yes

 

 

 

Davis-Bacon Act

 

 

 

Yes

Deficiencies and Quality Improvement Plans

Yes

 

 

 

Definitions

Yes

 

 

 

Departmental Grant Appeals Board Procedures

 

 

 

Yes

Disabilities/Disabilities Services

Yes

Yes

Yes

 

Education

Yes

 

 

 

Education & Early Childhood Development

Yes

Yes

Yes

 

Effective Date

Yes

 

 

 

Eligibility, Recruitment, Selection, Enrollment, and Attendance

Yes

Yes

Yes

 

Facilities Purchase

 

 

 

Yes

Facilities, Materials, and Equipment

Yes

 

 

 

Family and Community Services

 

Yes

Yes

 

Family Partnerships

Yes

(FCS)

 

 

Fiscal Management

 

Yes

Yes

 

Food and Nutrition from 7CFR Parts 210, 220, and 226 (CACFP)

 

 

 

Yes

General Administration – Grants Programs

 

 

 

Yes

Grantee Selection/Refunding

 

 

 

Yes

Grants Administration

Yes

Yes

 

 

Head Start Fellows Program

 

 

 

Yes

Health/Health Services

Yes

Yes

Yes

 

Human Resources

Yes

Yes

 

 

IDEA Act

 

 

 

Yes

Intergovernmental Review

 

 

 

Yes

Management Systems & Procedures

Yes

 

 

 

McKinney-Vento Homeless Assistance Act

 

 

 

Yes

NHSA Quality Indicators

 

 

 

Yes

Noncompliance

Yes

 

 

 

Nondiscrimination

 

 

 

Yes

Nutrition

Yes

 

 

 

OMB A-21 Cost Principles for Educational Institutions

2CFR 220

 

 

ref

OMB A-25 User Charges

 

 

 

Yes

OMB A-87 Cost Principles for State, Local, Indian

2CFR 225

 

 

ref

OMB A-102 Grants & Cooperative Agreements w/State

 

 

 

Yes

OMB A-110 Grants and Agreements with NonProfits

2CFR 215

 

 

ref

OMB A-122 Cost Principles for Non-Profit

2CFR 230

 

 

ref

OMB A-127 Financial Management Systems

 

 

 

Yes

OMB A-133 Audits

 

 

 

Yes

Other

Yes

 

 

 

Parent Involvement

Yes

 

 

 

Performance Measures

 

 

 

Yes

Personnel, Personnel Policies

Yes

Yes

 

 

Poverty Guidelines, 2007 – 2009

 

 

 

Yes

Program Design and Management

 

Yes

Yes

 

Program Governance

Yes

 

 

 

Purpose and Scope

Yes

 

 

 

Rehabilitation Act of 1973

 

 

 

Yes

Robert's Rules of Order

 

 

 

Yes

Safe Environments

 

Yes

Yes

 

Social Services

Yes

 

 

 

Staffing

Yes

Yes

 

 

The Head Start Act

 

 

 

Yes

Transportation/Transportation Services

Yes

Yes

Yes

 

Uniform Administrative Requirements

 

 

 

Yes

Volunteers

 

 

 

Yes

In the Regulations Section of Policy Manager, you can:
* View, edit, search, enter, print the text of the regulations.
* Search regulations by key word(s) in the regulation text or by program area.
* Search regulations by number(s), such as the CFR # (example: 1304.40).
* Select regulations by program area.
* See which regulations have policies associated with them.
* Add State, local, and other regulations to it.

3) The Policy Manager is ... an Instrument for Tracking the Results of Your Onsite Review
The review questions from the current Federal review tool are included in the Policy Manager. If your program was reviewed and was found deficient in certain areas, you can indicate those areas in PM Two, marking them as "action" items, and identify the action you will take. You can also cross-check the links between the regulations, your written policies and procedures, your program area plans, and the results of your review. This makes repair of deficiencies much easier to manage.

4) The Policy Manager is ... a Program Area Plan Template
Use the Policy Manager to help write area plans with the convenient Plan Template. It is so easy to use, you will be generating plans and reports in no time with Policy Manager Two!

Policy Manager Two comes with all of this – and more!
* Quick & Easy Searchability – within and between written documents.
* History for each policy and plan (so you can easily see when it was last updated.)
* Import and export data easily.
* User-friendly, with easy navigation.
With PM2, you can do your policies and procedures management, regulations reference, and program area plans all in one place – on your computer! 

To run Policy Manager Two, all you need is a computer that runs Windows ‘95, ‘98, 2000, XP, Windows NT (but not Vista). It is completely self-contained, self-installing with a complete HELP file. It comes on CD-Rom with an instruction manual and printed Policy manual.

System Requirements
Pentium II PC or higher
Windows 95/98/NT/2000/XP
32 MB of memory recommended
250 MB hard disk space

Order Yours Today! 

Policy Manager Two Pricing (click to go to order form):

       Single User version, $1,495

Single User

Multi-User/Network version:  $2,895   

     Multi-User/Network version


January 2013 Data Update: $245 (available only to those programs that have already purchased Policy Manager Two)

You may also obtain technical support by telephone at  (510) 339-3801; and by e-mail to Jim Masters, or call or Fax to Teresa Wickstrom at (909) 790-0670 or e-mail Teresa

In addition to the Policy Manager Two setup files, upon ordering it you will receive:

* User's Guide
* Single User OR Network Installation instructions
* CD-Rom
* License number
* Printed manual of the draft policies and procedures included in
   PM2 (which is the same as Policies On Diskette 2010)
* Unlimited technical support

Order Now!

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Comparison: WHY YOU NEED BOTH
Fiscal Assistant (by ACF) and Policy Manager Two (by the Center for Community Futures)

 

Fiscal Assistant

Policy Manager Two

Interface:

Internet

Database Software Application on CD-Rom WITH printed Manual

Text of all Head Start regulations:

Included (you print)

Included 
(you print)

bullet Includes draft policies and procedures addressing the regulations

None

Included

bullet Linkage of Regulations to the specific policies and procedures addressed

None

Included

bullet Ability to keep track of persons responsible

None

Included

bullet Key word search, alpha-numeric search, AND advanced search features

None

Included

bullet Network able

None

Included

All OMB Circulars applicable to Head Start:

Included

Included

bullet Full text in an easy-to-read, easy-to-use, beautiful format

No

Yes

bullet With linkages to policies and procedures

No

Yes

Templates for program area plans

No

Yes

Narrative/FAQ’s about regulations

Yes

No

Draft Policies and Procedures that cover all performance standards

None
n=0

Included
n=351

Guidance

Yes

Yes

Forms

Yes

No

Editable

No

Yes

You can order your copy of the Policy Manager Two by clicking this link.


Center for Community Futures. www.cencomfut.com 
This page was last modified 4/17/2013 at 3:25 p.m. Pacific Time.
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